Accounts Receivable Clerk: Job Description [Updated for 2024]

 Accounts Receivable Clerk: Job Description [Updated for 2024]

We are seeking an organized and detail-oriented individual to join our team as an Accounts Receivable Clerk. In this role, you will be responsible for managing and maintaining accurate financial records related to our company's receivables. Your focus will be on ensuring timely and accurate billing, collections, and payments, while maintaining strong relationships with our customers.

As an Accounts Receivable Clerk, your main duties will include processing incoming payments, reconciling accounts, and resolving any payment discrepancies. You will also be responsible for generating and sending out invoices, monitoring outstanding balances, and following up with customers to collect on overdue accounts. Additionally, you will assist with account reconciliations, prepare reports, and provide support to the finance team as needed.

To succeed in this role, you must have excellent attention to detail and strong organizational skills. You should be able to work autonomously, manage multiple tasks simultaneously, and meet strict deadlines. Strong communication and interpersonal skills are also essential, as you will interact with both internal stakeholders and external customers on a regular basis.

Responsibilities

• Process incoming payments and allocate them accurately to customer accounts
• Generate and send out invoices, ensuring accuracy and timely delivery
• Monitor customer accounts for overdue payments and take appropriate collection actions
• Reconcile accounts and resolve any payment discrepancies in a timely manner
• Assist with account reconciliations and prepare reports on accounts receivable activities
• Provide exceptional customer service by responding to inquiries and resolving customer issues promptly
• Collaborate with the finance team to ensure accurate and up-to-date financial records

Requirements

1. High school diploma or equivalent; associate's degree in accounting or related field preferred
2. 1-3 years of experience in accounts receivable or a similar role
3. Proficient in Microsoft Office Suite, particularly Excel
4. Strong attention to detail and numerical accuracy
5. Excellent organizational and time management skills
6. Ability to prioritize and meet deadlines in a fast-paced environment
7. Effective communication and interpersonal skills, with a customer-focused approach
8. Knowledge of accounting principles and familiarity with accounting software (e.g., QuickBooks) is a plus